Vendors

If you are a vendor doing business with the City of Newport News and have a question about payment, please contact the Accounts Payable Technician who handles your vendor letter group (1st letter of your business name).

Payment Options
In order to serve you more efficiently, the Accounts Payable Department of the City of Newport News is offering Electronic Funds Transfer (EFT) or Credit Card Payment in lieu of paper checks. To learn more about these payment options, visit our EFT Payment Options page. Payments are processed daily. All checks will be mailed.

Invoice Requirements
Please include the following information on your invoice to ensure timely processing:
  • Vendor Name, Address, and Phone Number
  • Remittance Address
  • Purchase Order Number
  • Invoice Number and Date
  • Name of the Department that ordered the goods or services
  • Details on the goods or services delivered to the City (unit price, quantity, date of delivery, etc.)
  • Amount Due
Vendor Registration
If you would like to register with the city, update your registration, or for W-9 information, visit Vendor Registration.

United States Department of the Treasury Requirement
Applicant must provide the City of Newport News with a copy of an IRS Form "W-9" (PDF). Fax the completed form to the Finance Department at 757-926-8894 (failure to provide a W-9 may result in withholding of payments to you).