Mission Statement for the Purchasing Department
Mission Statement for the Purchasing Department and a Description of the functional areas under the Purchasing banner
To provide professional services to all: To enhance Customer Service through Operations Management, Project Management, Contract Management, Minority Goals, and Internal and External Training, with the objective of ensuring that all materials, supplies, equipment, and services required by the City are acquired in a timely manner, at the lowest possible cost, consistent with the quality required and in compliance with all applicable procurement legislation.
The Meaning Behind Our Logo
Our Department's logo consists of five concentric circles, each representing the areas over which we have direct responsibility, linked to the central function of Purchasing.
Mail Room: Operating from City Hall, the mail room is responsible for receiving, processing and distribution of most internal and US Mail for City departments.
Warehouse: Located on Jefferson Avenue, the Central Warehouse stocks industrial goods, paper products and other items used by City departments, saving money for the City through bulk purchases. We stock necessary supplies to assure that the City can react quickly during emergency events. Additionally, we are responsible for the City's surplus program and some records storage.
Motor Pool: The City Hall Motor Pool maintains a fleet of vehicles for the use of City employees on City business from two sites. This allows for an overall reduction in vehicles assigned to departments. Additionally, the Motor Pool oversees the operation of the fuel operations at the City Hall site.
Print Shop: Our Print Shop provides low-cost, high-quality reproduction of various documents including fliers, newsletters, programs, presentations, agendas, bids and reports. Additionally, we maintain a fleet of copiers used in City offices throughout the peninsula.
Graphic Services: We provide graphic artist services to City departments to assure that pre-press work is compatible and well-designed to assure highest standards of quality while reducing costs of reproduction. We provide design services including logos, cards, forms, newsletters, maps and presentations.
Purchasing Administration: The heart of our department is the Purchasing Administration section. We work with all City departments for procurement of all goods, services, equipment and supplies, including construction and professional services. We are responsible for vendor relations, training internal departments on ethics and the use of various systems, monitoring potential anti-trust activity, and keeping abreast of legislation affecting procurement as it is developed in the General Assembly.